Creating an Equipment Checklist for an Office-based Business in Singapore

January 19, 2015 | Sharon Cheong

Singapore is a bustling and vibrant business hub that has received much recognition and praise from the business world. It is home to a multitude of national and international companies. The government actively encourages businesses to relocate their operations to Singapore via a number of attractive incentives. They recognize the important aspect of a flourishing business sector in relation to the success of Singapore. The government has introduced extremely favorable financial and investment policies to attract even more businesses to the area. Singapore has a fantastic infrastructure and is the perfect location for businesses of all sizes. A high number of skilled professionals choose to make Singapore their home due to the vast amount of opportunities on offer. Invariably, this has resulted in a lot of new business ventures, particularly office-based. If you are considering an office-based business in Singapore, creating a checklist may be an efficient way to ensure that the startup process runs smoothly. There are a number of key items that should be included in any office-based checklist.

Arrange a reliable phone system

The first item that needs to be considered is a phone system. An office cannot operate efficiently without s reliable phone system. Despite the popularity of the Internet, a telephone is still the most effective and efficient way of communicating with clients and business associates. It is important to choose a system that can be upgraded. If your business is a success, there may be the need to expand the phone system or add extra features.

Computer requirements

Saving as much money as possible is vital for any new business. With this in mind, it may be advisable to purchase desktop computers at first. A desktop computer is cheaper than a laptop. If you require a number of computers, this could save you a significant amount of money. Before you choose the computers, decide which platform to use. The two most common platforms are Apple and PC. Assess your requirements and choose the most suitable platform. From a technical perspective, it is much easier to use one platform throughout the entire office.

Assess your printing needs

Purchasing a printer or a set of printers will be a necessity. There are many different types of printers. Evaluate the main purpose of your printer and select a design that offers what you need at an affordable price. Do not be tempted to purchase expensive printers that possess many features that will not be used. Save your money for the essentials.

Copying or scanning?

It is certainly advisable to invest in a photocopier. Many printers come with this capability, but the quality of the copy is sometimes lacking. A busy office will almost certainly need to copy documents from time to time. If a number of photocopiers is not viable from a financial perspective, consider implementing a simple scanning process and then using a printer to produce the copies needed.

Quick, reliable Internet

An increasing number of business transactions are completed online. In addition to this, having an online presence can help to attract new customers. It is essential that your office benefits from a fast and reliable Internet connection. Losing access to the Internet can result in a substantial reduction in productivity. Choose a provider that is flexible. This will be advantageous if your business grows and you require an upgrade.

Other important items to include

There are a number of other items that are worthy of inclusion. Whilst the necessity for a fax machine has reduced significantly due to the popularity of scanning and emails, some business still rely on traditional methods. As fax machines are not particularly expensive, it may be wise to invest in one for when the need arises. A paper shredder is an item that is commonly overlooked. They can be extremely beneficial as they allow effective disposal of important documents. Many business documents contain sensitive information that could be harmful if they are obtained by a third-party. Air conditioning units, digital cameras, water coolers and basic cooking or drinking equipment are other notable inclusions.

Servcorp specializes in both virtual and fully serviced offices in the heart of Singapore. They can also provide business with executive space and meeting rooms.